A meeting of the Hardwick Select Board was held on Thursday, May 07, 2009 at 6:00 P.M. in the 3rd floor meeting room of the Hardwick Memorial Building.

 

Members Present                                       Also Present                                              

         

M. Tod Delaricheliere                                     Roger LeCours                                    

Marcus Brown                                                Joe LaPorte – Police Chief                    

Richard Brochu                                              Mike & Claudia Gohl                                      

Shari Cornish                                                          Anne Batten- Jeudevine Library

Kathleen Hemmens                                        Rob Lewis – Town Manager                 

                                                                   Rosie Gillen – Executive Assistant         

                                                                    Tom Fadden – Road Foreman              

                                                                             Joseph Brochu

                                                                            

6:02 P.M.    Meeting called to order at 6:02P.M. By Select Board Chair Marcus Brown.

 

6:03P.M.     Minutes for April 16, 2009

 

-         Motion was made by Richard to approve the minutes for April 16, 2009 as written

-         Motion was 2nd by Tod

-         Motion Passed

 

6:07P.M.     Set/Adjust Agenda

 

-         Motion was made by Tod Delaricheliere to accept the agenda as written with the following additions/adjustments:

 

To add an executive session for Legal to include the TM and Road Foreman after Old Business.

 

-         Motion was 2nd by Kathy

-         Motion passed

 

 

6:12P.M.     Communication from Audience

                   

                             None

 

6:15P.M.     Town Manager’s Report

 

                   Please see attached.

 

                   Marcus asked TM if the bridge project (bridge # 67) was still on schedule as planned. 

TM informed the board that the bid went out the previous week and the State anticipates staying on schedule.

 

6:17P.M      Tom Fadden Road Forman

 

                   Tom informed the board that the road crew has been very busy with spring clean up. 

                   They have been grading, sweeping and painting lines and cleaning the Village/Town.

 

                   Kathleen asked Tom about a lot of water being on or around the Hardwick Farm

                   Road.  Tom informed Kathleen that East Hardwick had a water leak over the weekend

                   which should be repaired at this time.

 

                   Tom has been meeting with local paving contractors regarding the paving in East

Hardwick.  Tom has met with St. Paving earlier in the week and also has to meet with Blacktop.  He is expecting bids to start coming in within the next week or so.

 

                   Tom informed the board that it would make more sense to use coarser stone within the

                   Asphalt.  He informed the board that it is less expensive and is more durable.

 

 

6:25P.M.     Policing Contract Greensboro

 

                   Tm suggested to the board that considering the improvement within the HPD and the amount of increased work load from Greensboro,  that the board consider billing Greensboro separately for overtime.  Within the budgeted amount for Greensboro contract there is a small amount allotted for overtime.  The board felt that this discussion should take place in the 2011 budget cycle.

 

                   TM would like to have a discussion with Greensboro for the next budget contract year, regarding how the overtime is billed.  Currently Greensboro pays 22.5 % of the HPD budget.  Joe informed the board that currently according to his figures Greensboro is getting about 37.5% of HPD’s time during the week.  The chair suggested a committee which is in place, discuss all options to be considered and come back to the board.

 

                   Marcus is concerned with the following paragraph that is in the current Greensboro contract:

 

                   The TOWN OF HARDWICK agrees to provide the TOWN OF GREENSBORO twenty two and one half percent (22.5%) of resources available to Hardwick Police Department.

 

                   The board is in agreement to strike the above paragraph from the contract; these changes will be made in the contract and resubmitted to the board on May 21, 2009.

 

-         Motion was made by Tod to accept the Greensboro Police contract as amended.

-         Motion was 2nd by Sheri

-         Motion passed.

 

6:45P.M.     Tax Stabilization – Michael & Claude Gohl

 

                   Michael & Claudia Gohl approached the board to request Tax Stabilization for their

Property located at 87 South Main Street, Hardwick, Vermont 05843.  Please see attached Michael’s detailed request for Tax stabilization according to the Town of Hardwick’s Policy.            Michael explained to the board his plans for the building and the rehab process.

 

-         Motion was made by Tod to approve the Tax Stabilization request from Michael & Claudia Gohl located at 87 South Main Street in Hardwick subject to final review and completion of renovation and improvements on the building.

-         Motion was 2nd by Kathleen

-         Motion Passed

 

 

7:00P.M.     Jeudevine Library Request for Capital Funds

 

                   Ann Batten attended the board meeting on behalf of the Jeudevine Library requesting

                   from the Town that they be allowed to use some of their previously set aside money in the

                   Capital fund.

 

                   Ann explained that the library would like to have a complete energy audit completed by

                   Parker Restoration.   The library is requesting using $700.00 towards the total cost of

                   $975.00 for the energy audit.  Ann Cousins from the Preservation Trust will be coming

                   up with a portion towards the total cost.  Please see attached the request from the

                   library.

 

-         Motion was made by Tod to allow the library to use $700.00 of previously set aside money form the Capital Fund for the energy audit and also the board asked for a

completed copy of the energy audit when completed.

-         Motion was 2nd by Kathleen

-         Motion passed

 

7:10P.M.     Town House Lease to Nekarts

 

Marcus asked the TM if he would work on lease along with the Nekart board members to work out final details and then bring the completed lease back to the Select Board for final approval.

 

7:20P.M.     Memorial Building Use Policy

 

Please see attached report from the TM that was read to the Select Board with recommended changes to this policy. 

 

-Motion was made by Richard to accept changes to the Municipal Building Use Policy

as stated.

-         Motion 2nd by Marcus

-         Motion Passed vote Kathleen yes, Marcus yes, Richard yes, Sheri yes, Tod no.

 

7:30P.M.     Financial Review Year to Date FYE 2009

 

                   Rob answered various questions from the board regarding the financials.  TM also

                   stated that the bottom line does not reflect legal fees that are pending and could

                   amount to about $4500.00.

 

 

7:40P.M      Select Board Report

 

                   None                   

                  

7:42P.M.     Old Business

         

                    Tod questioned the status of the cell tower and TM informed him that it is still in the

                   Appeal process and TM has not heard anything at this point.

 

                   Executive Sessions

 

7:50P.M.     -    Motion by Richard Brochu to go into Executive Session to include the TM and Tom     

                        Fadden Road Foreman for Legal.         

 -    Motion by 2nd by Tod

                   -    Motion passed

 

8:40P.M.     -    Motion by Marcus Brown to come out of Executive Session at 8:40P.M.

-         Richard Brochu 2nd

-         Motion passed

 

8:45P.M.     Adjourn

 

-         Motion made by Marcus to adjourn at 8:45P.M. and 2nd

-   By Richard Brochu and passed unanimously to adjourn at 8:45P.M.

 

 

 

Minutes approved by: Marcus Brown, Select Board, Chair

 

 

 

Minutes taken by: Rosie Gillen